As an administrator you have one extra icon than Leaders and users. The gear icon. The administrators can set up the system as they would like for everyone else as well. They can choose how the system design should be, create activities, employees, vacation types etc.
Under the master data overview, you have a list of different administrator settings. (Click on the settings you would like to know more about)
User List
This report lists all users in your TimeGuru system. It allows you to add or invite new users, as well as adjust work hours, vacation balances, and user master data.
If you would like to know how to create new users, check out our guide How to create users in TimeGuru or if you are a new administrator in your system, check out our full video guide for administrators.
Admin Tools
Under admin tools, you can do adjustments to the system, create a shared terminal etc.
(Click on the admin tools you would like to know more about)
- Vacation Registration
- Admin Worksheet
- Setup of Work Time
- Closed Period
- Time Registrations in Periods
- Pause Vacation Earnings
- Transfer Vacation Balances
- Flex Time Adjustment
- Shared Terminal
- Adjust Hour Bank
- Individual Vacation Correction
- Change Employee Terms
- Alternate Vacation Calculation
Departments
Under Departments you as the administrator can create new departments, edit current departments and delete departments that are nolonger needed.
How to create a department:
Click on the button “Create New”.
The department need a name by minimum.
You can then select a department leader, substitute approver and location if needed.
You can also choose a color for the department if you want.
Then you click “Create” and the department is created.
The different departments then gets assigned when you create new users in the system. See more about Creating users here: How to create users in TimeGuru
Employee Types
Add employee types and attach them to users to filter setups and generate reports based on different user groups. For instance, you can attach various vacation types to employee types to manage different union agreements effectively.
To create a new employee type, click on the button “Create New”.
Here you can then fill in the form and press “create” when done.
When users are then created or edited, the employee types can be chosen.
Activities
Activities serve multiple purposes. They can be set up to track various types of work, overtime, sick leave, and more. Activities are member-based, allowing for the creation of tailored activity sets for different employee groups, or a few generic ones to suit business needs. Additionally, activities can be configured for payroll export, automatic time tracking, and the addition of a time factor.
To create a new Activity, click on the button “Create New”.
Here you can then fill in the form and press “create” when done.
The activities can now be used by the users.
Public Holidays
Add public holidays to your system. These are member-based and can be applied to all users or specific groups. Public holidays will be visible in the worksheet, informing employees that no input is needed.
To create a new Public Holiday, click on the button “Create New”.
Here you can then fill in the form and press “create” when done.
If there is employees in different countries, with different public holidays, this can be chosen in the form.
Payroll Fees
Set up payroll fees to manage extra payments during overtime or to establish fixed amount fees for specific work tasks according to your needs. Configure fees for particular activities and users. Establish rules for availability on weekdays and at specific times of the day.
To create a new Payroll Fees, click on the button “Create New”.
Here you can then fill in the form and press “create” when done.
If you select an activity, the extra fee will be connected to that activity.
Milage Rates
When you register mileage, the system records both the distance and the applicable rate. This section allows you to set up mileage rates for specific periods.
To create a new Milage rate, click on the button “Create New”.
Here you can then fill in the form and press “create” when done.
Cost Elements
These are used to add prices to time tracking. Create price elements with cost price, sales price and available from date. Price elements can be attached to users, projects and activities. User price is the most simple way of pricing. Activity price overrules user price. Project price overrules activity and user price.
To create a new Cost Element, click on the button “Create New”.
Here you can then create a name and if the element should be open or closed.
You can also edited already existing elements.
Locations
Add locations to categorize departments into different geographical areas. Locations are integrated into project and registration reports.
To create a new Location, click on the button “Create New”.
Give the location a name, put in the correct adress and zipcode and city and a person responsible if needed.
You can also edited already existing locations.
For more support, call us on +45 71 74 11 15
or email is at support@timeguru.dk